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Returns and Credit Notes Guide for Air Bar Vibe Plus
Published 2026 · VapeWholesaleHub trade desk
A clear returns and credit process on Vibe Plus protects the relationship when something goes wrong.
Buyers who treat returns and credit notes as a commercial discipline rather than an afterthought tend to hold margin for longer.
A written internal standard for returns and credit notes makes onboarding new account managers far quicker and reduces avoidable errors.
Why returns and credit notes matters on the Vibe Plus
Distinguish between a defect claim and a change of mind before agreeing any action.
Cash flow is the quiet constraint behind returns and credit notes: the cheapest option is rarely the one that frees the most working capital.
Credit notes should reference the original invoice line to keep accounting clean.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe Plus |
| Brand | Air Bar |
| Category | Disposable Vapes |
| Battery | 900 mAh |
| Output range | 12-40 W |
| Capacity | 5.0 ml |
| Charging | Magnetic dock |
| Coil options | 0.4 / 0.6 ohm |
| Carton quantity | 50 units |
Agreeing who pays return freight in advance avoids most disputes.
Practical notes for buyers
In practice the decision comes down to three numbers: unit cost, freight per unit and the realistic sell through rate for Vibe Plus.
Keeping a short internal note on returns and credit notes for each SKU pays for itself the first time a dispute arises over the Vibe Plus.
Checklist
- Retain one sealed sample carton from every batch for reference.
- Request batch photographs and a packing list prior to shipment.
- Confirm the exact configuration in writing before the deposit is paid.
- Keep certificates current and filed against the exact model name.
- Record the arrival condition with photographs on the day of delivery.
- Log sell through by account for the first eight weeks.
Commercial terms
Most long running accounts settle into a rhythm of monthly top ups with one larger seasonal build per year.
Lead times are a function of component availability as much as factory capacity, so buffers should reflect both.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (189 units) | Tier 1 | 21-30 days |
| Pallet (1822 units) | Tier 2 | 7-12 days |
| Container (8712 units) | Tier 3 | 14-21 days |
Frequently asked questions
Who pays return freight on a Vibe Plus defect claim?
For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Is documentation provided for customs?
Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.
Final word
The buyers who do this well are not luckier; they are simply more consistent about the basics.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
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